Hotel Bookings For Visa Application
If you are in need of Hotel Booking for your visa application, you’re in the right place! We offer quick and reliable services via WhatsApp as low as Rs. 1000 Per Booking. Simply share your itinerary with us and within minutes, you’ll receive your Hotel Booking in PDF on your WhatsApp.
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How to submit Hotel Bookings for Visa Application
Most embassies and consulates worldwide will request proof of accommodation (hotel bookings) along with other documents, particularly if you are applying to visit a European country.
The rationale behind this requirement is that immigration authorities in each country want to ascertain your planned lodging for the duration of your trip. Merely stating that you will be staying at a hotel or a friend’s house is insufficient; you must provide evidence of your intended accommodation. However, for many, this requirement may appear confusing and frustrating, particularly given that each country has different rules and requests concerning proof of accommodation.
What Can I Submit as a proof of Accomodation?
Despite the apparent complexity, all of the below mentioned documents serve the same purpose: providing evidence that you have arranged a place to stay during your visit to the destination country.
This proof/certificate/letter can take the form of:
- Hotel booking
- Host invitation – if you are planning to stay over at friends or family members/relatives,
- Confirmation by an organized tour operator or holiday tours, or
- Rental agreement / contract.
While most countries require proof of accommodation, especially in Europe, many other countries only necessitate proof of means of subsistence. This implies you must demonstrate, through a bank statement, for instance, that you possess sufficient funds to sustain yourself financially throughout your journey, including your stay at the hotel/hostel/guesthouse.
Hotel Reservation
If you plan to stay at a hotel in your destination country, you’ll need to submit proof of the hotel booking, typically in the form of a ‘hotel confirmation letter,’ also known as a hotel itinerary for visa application. This letter is issued by the hotel after you book a room or suite, confirming the reservation.
The letter should include the following information:
• Your full name
• Entry and exit dates
• Hotel address
• Hotel contact details, such as phone number and email
• A valid hotel reservation code
Every embassy or consulate advises applicants to make a hotel reservation at a hotel that offers a full refund in case of visa rejection or delay. If you can’t find such an option, try to secure the cheapest hotel reservation. This is crucial because booking a room at a hotel that doesn’t provide a refund in case of visa application rejection or delay means you risk losing your money.
As an alternative, you can also submit a dummy hotel booking as proof of accommodation. While this may be labeled as a fake hotel reservation at times, it’s not a fraudulent booking. It’s simply a reservation without payment made before the visa application gets approved.
Should I get a hotel itinerary booking without paying the full price?
Numerous hotels impose non-refundable fees just for booking, creating inconvenience as there is no assurance of visa approval, and reimbursement is not possible in the event of visa rejection.
Nevertheless, specialized companies exist to assist your visa application by furnishing a dummy hotel booking confirmation for a nominal fee. This service is entirely secure and represents the most economical approach to handle hotel bookings before securing your visa.
Invitation from the Host
Many travelers, when journeying abroad, opt to stay overnight with friends or family to cut down on expenses. While the embassy/consulate generally allows this choice, you still need to provide evidence that your friend or relative is willing to accommodate you.
The host must draft an Invitation Letter, confirming your stay at their place. This letter should include the following details:
• Dates of your stay
• Address of the place
• Name and surname of the host
• Contact details of the host, such as email and telephone number
• Host’s signature
• Area of the place and the number of members residing there
Although not mandatory for every country, your host may also need to demonstrate that they have adequate space for you. For instance, if you plan to visit friends who are a couple with only one bed and no additional sleeping arrangements, the embassy is likely to disapprove of your stay. Typically, the host is required to apply at the local office in their hometown for a document known as the ‘certificate of accommodation,’ confirming the availability of a spare room for another person. The local authorities will issue this document to the host if they find the available room suitable; otherwise, they will reject the application.
Invitation Letter for Schengen Visa Application
In Europe, despite the common visa issuance policy within the Schengen Area member states, individual rules govern the host invitation letter. Examples include:
• In France, the host is required to submit the original “Declaration d’Accueil” (guarantee document). This requirement also applies to hosts in Luxembourg.
• In Austria, the host must request the “Elektronische Verpflichtungserklärung” from their municipality. They need to deliver this document to Austrian Authorities no earlier than 30 days before the applicant’s visa appointment date.
• In Belgium, the original “Engagement de Prise en Charge – Verbintenis tot Tenlasteneming 3 bis” must bear the stamp of the municipality and the embossed stamp of the foreign office.
• In the Netherlands, the host must provide the original “Bewijs van Garantstelling,” along with three salary sheets/reports and the work contract of the inviting person. If the host is self-employed, they must also submit the company’s registration in the trade register, the taxation decision known as “down aanslaginkomstenbelastingen,” an official document from the tax authority “Belastingdienst,” and a copy of the profit and loss account.
Confirmation by organized Tour Operator
If you intend to participate in a tour organized by a tour operator, alongside a group of people, you’ll need to provide a letter from the tour operator. This letter should outline the accommodations, including hotels, hostels, or guest houses, where the group will stay throughout the entire tour. The letter should encompass detailed information for each location:
- Name of the Place
- Address
- Telephone number & email
- Date of entry and exit
- Name under which the reservations were made
It’s essential that the tour operator is legally recognized for the issued documents to be considered valid.
Rental Agreement or Contract
Accomodation Proof for Backpackers
If you plan to rent a place in your destination country, it’s advisable to make those arrangements before applying for a visa. You can secure accommodation online, sign the contract electronically, and submit it on the day of your interview at the embassy or consulate, along with other required documents.
Generally, the contract should include the following information:
• Name and surname of the landlord
• Contact details of the landlord, such as email, telephone, home address, etc.
• Address of the rented place
• Period for which the place has been rented by the applicant (entry and exit dates)
The house/apartment/room must be legally rented, meaning it should be registered with the competent authorities in the applicant’s destination country. Both the landlord and the renter must sign the agreement.
If you need visas to travel to the countries you plan to visit while backpacking, it’s crucial to understand that visas are not particularly friendly to backpackers. Consulates or embassies will require proof of accommodation and won’t accept explanations such as “I’ll rent a car and sleep in it when I get tired!” or “I’ll sleep in my tent!”
However, all is not lost. You don’t necessarily have to alter your plans; instead, you can still book a hotel room with free or very cheap cancellation. After obtaining your visa, you can then cancel the reservation. It’s essential to exercise caution when employing such tactics, as some countries, like Belgium, may verify the availability of your hotel reservation by contacting the hotel when you arrive at the border. If you’ve already canceled your accommodation, you might be denied entry.
While various websites offer fake hotel reservations for a minimal cost, it’s not advisable to purchase one. If authorities discover that you’ve provided fraudulent documents, you could face entry bans to that country. Additionally, it may adversely impact your other visa applications, particularly if you’ve been banned from a Schengen country.
Sponsored Accomodation
If you are going to attend a professional activity such as training, a seminar, research, etc., and the organizer will cover the expenses, you still need to submit proof of accommodation. In this scenario, it should be a letter signed or stamped by the organizers. This letter, in addition to providing the primary details such as the address of the accommodation place, email, and telephone number, should explicitly mention who will be covering the expenses of the accommodation.
Proof of Accomodation vs Means of Subsistence
Proof of Means of Subsistence is typically a document, such as a bank statement, that demonstrates you have sufficient funds for the trip, ensuring you can financially sustain yourself during your stay in your destination country. Each country specifies a designated sum of money that the traveler must possess for each day planned in that particular country.
There is a close connection between Proof of Accommodation and Means of Subsistence. For instance, if you intend to stay at a hotel, you’ll be required to have more money compared to staying at a friend’s or relative’s place. Examples include:
– In Belgium, the traveler must possess EUR 95 per day when staying in a hotel and EUR 45 when opting for more economical accommodations to secure the visa.
– In France, the daily monetary requirement is EUR 120 if no proof of prepaid accommodation is provided. With prepaid hotel reservations, the amount decreases to EUR 65 per day. If the applicant plans to use cheaper forms of accommodation, the required amount further decreases to EUR 32.25 per day.
– To obtain a visa to Denmark, a traveler must possess EUR 67.24 per day when staying in a hotel. If opting for a hostel or similar budget-friendly options, the required amount is EUR 47.07 per day. If accommodation is covered by a third party (staying with relatives or friends), the required financial means decrease even further.